Purchasing Card Usage Instructions

The Purchasing Card Program provides for items costing less than $3,000.00. No single purchase is to exceed $3,000.00, including shipping and handling. Always use the Discretionary Expenditure Regulations first to determine what expenditures you can charge to which ledger account.  If it is allowed on the Expenditure Regulations, then review the Purchasing Card Procedures to see if it is allowed on your PCard. 

The card is not to be used for the following commodities:

  • 1099 Reportable Payments
  • Alcoholic beverages
  • Cash advances
  • Gift Cards or Gift Certificates
  • Independent contractors
  • Individuals providing a service (i.e. game officials, speakers, consultants, farriers)
  • Insurance
  • On-campus purchases (i.e. University Store, Printing Services, etc.,) should continue to be processed with an Inter-Account Bill.
  • Payments for legal services
  • Payments for medical services
  • Personal items
  • Prescription drugs and controlled substances
  • Radioactive and hazardous materials
  • Rental payments to an individual, sole proprietor, or partnership
  • Travel related expenditures for meals and mileage 


Article ID: 92553
Mon 11/18/19 11:00 AM
Wed 12/4/19 2:45 PM